Policies

Please review our policies to ensure you remain in good standing. If you have any questions about these policies, contact the Office of Financial Aid. We’re here to help you understand your aid eligibility.

General Policies

  • Financial Aid Student Guide

    The Financial Aid Student Guide contains important information about your aid, policies, rights and responsibilities; it’s everything you need to know as an aid recipient. We encourage you to read the information as it may answer many commonly asked questions.

  • Student Privacy & FERPA

    《推荐十大正规网赌网站》禁止经济援助办公室在未经学生书面同意的情况下与学生以外的任何人讨论经济援助事宜. 大多数完成CSS档案申请的学生通过对同意问题回答“是”来授权父母访问经济援助记录. 对这个问题没有回答“是”的学生，或者想让其他各方(如亲戚或学术顾问)允许讨论他们的经济援助信息的学生，可以通过与经济援助办公室完成FERPA豁免来这样做. Please note, our FERPA Waiver is separate from the FERPA Release form you may have completed for the Office of the Registrar.

  • Nondiscriminatory Policy

    匹泽学院经济援助办公室遵守全国学生经济援助管理人员协会(NASFAA)经济援助专业人员道德原则和行为准则声明的文字和精神。. Pitzer College admits students of any race, color, sex, gender, gender identity, religion, sexual orientation, age, creed, handicap and national or ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, color, creed, sex, gender, religion, sexual orientation, age, marital status, handicap or national or ethnic origin in administration of its educational policies, scholarships and loan programs, athletic and other College-administered programs or employment policies.

  • Student Rights, Responsibilities & Outcomes

    Rights
    As an aid recipient, you have the right to:

    • Information about the types of aid available, eligibility requirements and deadline requirements.
    • Know what portion of your financial aid must be repaid and what portion is grant or scholarship assistance.
    • 与您的经济援助申请一起提交的所有记录和数据都是保密的，并受有关披露此类信息的法律要求的约束.
    • Appeal (based on special circumstances) any financial aid funding that does not fall under the jurisdiction of federal or state regulations.

    Responsibilities
    As an aid recipient you have the responsibility to:

    • Read and understand all forms you are required to sign. You should keep copies of all forms for your records.
    • Read and understand the information contained in the Pitzer College Financial Aid Student Guide, which is available, online, at the start of the fall semester.
    • Understand the application process and reapply for financial aid on-time each year that you require assistance.
    • Complete all paperwork, for loans or employment you accept, by published deadlines.
    • Report all new or increased resources, such as outside scholarships, grants, tuition benefits or VA benefits to the Office of Financial Aid. These resources may impact your financial aid package.
    • Meet Satisfactory Academic Progress in order to maintain eligibility for federal, state and institutional funds.
    • Complete Direct Loan Entrance Counseling & Master Promissory Note before borrowing a student loan for the first time.
    • Complete a student loan Exit Interview before graduating, taking a leave of absence, transferring or withdrawing from Pitzer.
    • Notify the Office of Financial Aid and your student loan servicer (if you borrow) of any name change, change of address, graduation, transfer, withdrawal or other change in enrollment status.
    • Manage your work schedule and monitor your earnings to ensure you do not earn more than your work-study allotment.
    • Repay student loans you borrowed.
    • Provide truthful and correct information. If funds are advanced on falsified or misreported data, you will be obligated to repay all money received and may be subject to criminal prosecution.

    Outcomes
    The goal of the Office of Financial Aid is that students who interact with us demonstrate the following learning outcomes:

    • Through a variety of forms of communication with our office, students and their families understand that financial aid provides “access” and “choice” to students who need assistance to attend Pitzer College.
    • Through information provided by our office from various printed, electronic and social media, students and their family will understand the types, sources and amounts of financial aid available, the applications required and deadline dates.
    • By the end of the first semester, the student understands their aid letter and is able to calculate the amount due to the College.
    • By the end of the first semester, the student understands their responsibility to reapply each year for financial aid.
    • Through years of enrollment the student develops job skills such as regular attendance, advance notification of absence, punctuality and accountability.
    • By the time of separation from the College the student understands and accepts her/his responsibility to repay any student loans.
  • Financial Aid Code of Conduct & Policy on Education Loans

    This code of conduct applies to all Pitzer College officers, employees, and agents who have responsibilities with respect to education loans. This code reinforces and reflects Pitzer College’s continuing commitment to conduct financial aid practices with integrity, free from conflicts of interest, in the interest of students, and in compliance with applicable law.

    Definition of Lending Institution

    For purpose of this code of conduct, lending institution means:

    • Any entity that itself or through an affiliate engages in the business of making loans to students, parents or others for purposes of financing higher education expenses or that securitizes such loans; or
    • Any entity, or association of entities, that guarantees or services education loans; or
    • Any industry, trade or professional association that receives money from any entity described above.

    Limitations Regarding Lending Institutions

    Pitzer College prohibits:

    • any revenue-sharing arrangement with any lending institution. 收入分成是指贷款人向匹泽学院支付借款人主要贷款的一定比例，或因借款人贷款而补偿匹泽学院的任何安排.
    • accepting or soliciting anything of value from any lending institution related to its education loan activity, including but not be limited to: (i) revenue sharing by a lending institution with Pitzer College, (ii)匹泽学院从任何出借机构收到的匹泽学院以低于市场价格购买的任何计算机硬件的收据，以及(iii)打印成本或服务.
    • accepting or soliciting staffing assistance from a lending institution, including but not limited to call center staffing or financial aid office staffing.
    • 向学生或准学生或其父母证明贷款机构的任何雇员或其他代理人为匹泽学院的雇员或代理人.
    • arranging with a lending institution to provide any opportunity loans, if the provision of such opportunity loans prejudices any other borrower. For purpose of this code, 机会贷款协议是一种安排，贷款机构同意向不良或没有信用记录的学生提供不超过规定总额的贷款, or to international students whom the lending institution claims would not otherwise be eligible for its loan programs, in exchange for concessions or promises by the College that may prejudice other borrowers.
    • 接受或募集任何资金用于私人教育贷款或机会池贷款，以换取贷款机构提供一定数量的联邦贷款, a specified loan volume or a preferred lender arrangement.
    • assigning a first-time borrower to a particular lender, or refusing to certify, or delaying certification, of any loan based on the borrower’s selection of a lending institution.

    Limitations on College Officers, Employees or Agents

    Pitzer College prohibits any officer, employee, or agent of Pitzer College who has responsibility with respect to education loans from:

    • receiving any remuneration for serving as a member or participant of an advisory board of a lending institution, or receiving any reimbursement of expenses for so serving, provided, however, that participation on advisory boards that are unrelated in any way to higher education loans shall not be prohibited by the code. Notwithstanding the above, individuals are not prohibited from serving on a board of directors of a publicly traded or privately held company.
    • consulting or providing other contract services for a lending institution. This article does not prohibit a financial aid officer from consulting for, or serving on advisory board constituted by, the federal government consistent with Pitzer College’s Policy on Conflict of Interest and federal law.
    • owning stock or holding any other financial interest in a lending institution, 除了通过持有公开交易的共同基金或类似投资工具的股份之外，该人对投资工具的资产投资不行使任何自由裁量权.
    • 代表自己或代表他人从贷款机构或代表贷款机构索取或接受礼品或任何超过最低价值的东西，并接受贷款机构向学院员工支付的任何住宿费用或报销, meals, or travel to conferences or training seminars. This provision shall not be construed to prohibit any officer, employee, 或负责教育贷款的皮特泽学院代理人，不得与任何贷款机构进行非学院商业活动, or prevent Pitzer College from holding membership in any nonprofit professional association.

    For purpose of this code, “gifts” include any gratuity, favor, discount, entertainment, hospitality, loan, or other item having a monetary value of more than a de minimus amount, including services, transportation, lodging, and meals. A gift does not include standard materials, activities or programs related to a loan being provided; favorable terms, conditions or borrower benefits provided to a student employed by Pitzer College if comparable terms are provided to all students of Pitzer College; philanthropic contributions to an institution unrelated to education loans; or state education grants, scholarships or financial aid funds.

    Member of NASFAA

    As members of the National Association of Student Financial Aid Administrators (NASFAA), a person employed as a financial aid administrator of Pitzer College will follow the following NASFAA Code of Conduct. The full text can be found on NASFAA’s (www.nasfaa.org/code_of_conduct) website.

Aid Eligibility Policies

  • Loan, Work & Summer Earnings Increases

    Most Pitzer financial aid packages include self-help in the form of a subsidized loan and work-study. Self-help offers students an opportunity to obtain employment, establish good credit and invest in their education.

    Each year, as you progress toward your degree, you are eligible for increased loan funds from the Federal Direct Loan program. Pitzer believes that as you progress toward your degree, you should have a greater personal investment in your education. Therefore, your summer earnings contribution, subsidized loan and work-study amounts will increase from year-to-year.

    Below are the summer earnings contribution, subsidized loan and work-study limits for the 2022-23 academic year.

    Summer Earnings Loan Work-Study
    First-year $1,550 $3,500 $2,500
    Second-year $1,650 $4,500 $2,750
    Third-year $1,750 $5,500 $3,000
    Fourth-year $1,850 $5,500 $3,250

     

  • Professional Judgement/Appeal Policy

    We understand that the information provided on the FAFSA and CSS Profile may not always reflect a family’s ability to contribution. 联邦法规允许经济援助顾问通过上诉使用专业判断来调整学生信息的某些组成部分. There are two categories of appeals: Special Circumstances and Unusual Circumstances.

    A student may have both a special circumstance and an unusual circumstance. Through an appeal process, financial aid counselors have the ability to review a student’s situation. Please see appeal considerations, steps, and required documentation below.

    Special Circumstances

    这些情况与家庭经济状况的变化有关，有理由调整学生就读费用的数据要素, the family contribution, or the Student Aid Index (SAI).

    Special Circumstances Considered Special Circumstances NOT Considered
    • Recent job loss
    • High medical/dental expenses
    • Private elementary/secondary tuition for sibling
    • Elder care expenses
    • Loss of benefits (social security, child support, etc.)
    • High cost of living
    • Comparing of other financial aid packages
    • Consumer debt
    • Expenses/situations that have not occurred
    • Results from the Net Price Calculator

    Unusual Circumstances

    These are circumstances pertaining to the student’s dependency status, commonly referred to as a dependency override. 教育部已经制定了标准，以确定学生是否需要提交家长数据，以确定是否有资格获得联邦财政援助. 如果学生可以证明禁止学生获得父母信息的情况，经济援助办公室可以超越该部门的标准.

    Unique Circumstances Considered Unique Circumstances NOT Considered
    • Parental abandonment
    • Unaccompanied homeless youth
    • Human trafficking
    • Incarceration of parent
    • Refugee or asylee status
    • Parent refusal to contribute
    • Parent refusal to provide financial information or participate in the financial aid process
    • Parents do not claim the student for income tax purposes

    Appeal Process

    有特殊和/或不寻常情况的学生和家庭应该与你的经济援助顾问预约，讨论他们的具体情况，并确定下一步最好的步骤. Please keep in mind:

    • An Appeal Application or Dependency Override Application, whichever is applicable, is typically required
    • Supporting documentation, as outlined on the appeal forms, is required

    After reviewing your appeal and documentation, your Counselor will present your appeal to the Professional Judgement team which is comprised of the Director, Senior Associate Director, Assistant Director, and Financial Aid Counselor. As a team they will decide whether or not to approve your appeal.

  • Financial Aid "No" Policy

    During the admission application process students indicate on their Common Application if they are interested in pursuing need-based aid. Students who indicate on their Common Application that they are not interested in financial aid are not considered for institutional aid. However, they may be considered for federal aid and state aid, if eligible.

    Domestic Students
    在2020-21学年或之后入学的国内学生，如果在入学当年没有表示对资助感兴趣，那么在两个学年的就读期间，将不会被考虑获得机构资助. However, they may be considered for federal aid and state aid, if eligible.

    International Students
    在通用申请中表明对经济援助不感兴趣的国际学生将无法改变其身份并在随后的年份寻求经济援助. International students cannot change their financial aid status throughout their time at Pitzer.

  • Outside Scholarship Policy

    Outside scholarships or tuition benefits cannot be added on top of your current financial aid package and do not replace your parent contribution.

    To limit the impact of your outside scholarship or tuition benefit to your existing financial aid package, the Pitzer Office of Financial Aid will first reduce your student summer earnings contribution, followed by your need-based student loans, followed by your work-study.

    If the amount of your outside scholarship or tuition benefit exceeds your summer contribution, need-based loan, and work-study, an adjustment will be made to your Pitzer Scholarship. Before we adjust your Pitzer Scholarship, 我们可能会联系你，看看你是否有额外的未覆盖的教育费用，可以由你的外部奖学金或学费福利来支付.

  • Changes to Enrollment

    Financial aid eligibility may change based on the student’s enrollment. Most students are assumed to be full-time, which is enrollment in three to five courses. Enrollment in fewer than three courses is considered part-time and aid is subject to change. Students may change their course enrollment during the first two weeks of the semester. The last day to add/drop a course for a tuition refund or financial aid adjustment is posted online on the College’s Academic Calendar. After these dates, the Office of Financial Aid will not make any adjustments to student financial aid packages, up or down.

    Adding a Course: If a student adds a course after the ‘add/drop’ deadline, they will not be eligible for additional financial aid to cover the increased cost.

    Dropping a Course: If a student drops a class after the ‘add/drop’ deadline, their financial aid will not be adjusted to reflect a reduced level of coursework. Please note, this could impact the student’s ability to graduate within their semesters of aid eligibility. See Maximum Timeframe Requirement in the Satisfactory Academic Policy section below.

    Traditional and transfer students are encouraged to take four courses each semester to ensure that they graduate on time. 那些计划在一个学期注册少于三门课程的人应该与财政援助办公室预约，讨论这将如何影响援助资格. NRS can be enrolled either part-time (two courses) or full-time (four courses).

    New Resource Students who enroll full-time are encouraged to take four courses. Those who enroll in three courses should schedule an appointment with the Office of Financial Aid to discuss how this will affect aid eligibility.

  • Dependent/Independent Status

    For the purposes of institutional aid, students who are admitted to Pitzer College as dependent students cannot change their status to independent throughout their time at Pitzer. In general, 凡年龄在24岁以下的申请人，均不会被视为独立于父母的资助而获得院舍资助(不包括孤儿/法庭监护人或法庭指定的法定监护人)。.

    For the purposes of determining federal financial aid eligibility, Pitzer uses the dependency criteria listed on the FAFSA. 请注意:满足联邦援助目的的独立要求并不能保证机构经济援助的独立地位. If your family circumstances drastically change after you enroll at Pitzer, please contact our office directly.

  • Semesters of Aid Limit

    First-year students are eligible to receive institutional financial aid for eight semesters or a maximum of 36 courses. 转学生和新资源学生有资格根据转到匹泽学院的课程数量获得一定比例的经济援助资格，并在入学时由注册办公室接受学分. Transfer and New Resource students are notified of their financial aid eligibility limit during their admission to Pitzer.
    Traditional students are eligible to receive Pitzer aid for a maximum of eight full-time semesters or 36 courses (whichever comes first). To complete a degree within this timeframe, students must complete an average of four courses per semester over eight semesters.

    Transfer students have their semesters of Pitzer financial aid eligibility pro-rated based on their academic standing at the time of admission. For example, a student who enters Pitzer as a second-year has a maximum timeframe of six fulltime semesters. This calculation is based on the standard eight full-time semesters required to complete a degree. To complete a degree within any timeframe, students must complete an average of four courses per semester.

    New Resource Students have a prorated timeframe based on the number of courses remaining to reach the 32 required for a bachelor’s degree. For example, a student who enters Pitzer with 10 courses will receive institutional aid for 22 courses. This calculation is based on the standard 32 courses required to complete a degree.

    If the student requires more time to complete their degree, the student is responsible for financing the extra cost, including tuition, fees, room, board, books and supplies. For more information, refer to Maximum Timeframe Requirement in our Satisfactory Academic Progress (SAP) policy.

  • Federal Verification

    About one-third of all FAFSA applications are selected for a process called verification. 核实是经济援助程序的一个常规部分，是为了确保学生获得他们有资格获得的所有联邦援助. Verification requires students to submit additional information, but most students are able to satisfy verification requirements without too much additional effort. However, if you encounter any challenges, please contact the Office of Financial Aid for assistance..

    Once a FAFSA application has been selected for verification, you will receive initial notification at the time you submit the FAFSA. However, your FAFSA can be selected at any time during the school year. If that happens, the student portal will be updated with the new required documents, and the office will send a notice to you via email.

    In general, 被选中进行验证的在读学生将不会收到他们的援助通知，直到所有所需的验证文件已经提交并由财政援助办公室审查. For up-to-date information, renewal students can log on to their MyCampus2 Portal and view their documents. However, if your FAFSA is selected for Verification mid-year, we will not be able to disburse additional aid until the verification requirements have been submitted and the process is complete.

    All verification documents are due before we are able to disburse federal aid to your account. Students who do not complete the verification process before the end of the term may have their federal aid cancelled.

    Additional information about verification can be found online on the Federal Student Aid website as well.

Leave of Absence, Withdrawal & Return of Title IV Policies

  • Leave of Absence & Withdrawal Policy

    Withdrawing from Some Classes

    在每学期的前十天内退出课程的经济援助接受者可能会对该学期的经济援助进行修订 IF their overall enrollment status changes (i.e. changing from full-time to part-time, etc.).

    After the ‘add/drop’ deadline (the tenth day of the semester), enrollment status and financial aid awards are “locked.” If the enrollment status changes before ‘add/drop’, the student’s financial aid award will be adjusted and a revised aid letter will be posted to the student’s portal. Course adjustments after the ‘add/drop’ deadline do not result in changes to the financial aid award for the semester. 在取消或增加课程之前联系财政援助办公室是很重要的，以了解可能的变化如何影响他们的学期奖励.

    Withdrawing from All Classes

    Types of Withdrawals

    • 请假-离开学院，在注册办公室放弃本学期的所有课程，并提供返回匹泽的预定日期.
    • Official Withdrawal – leaving the College by dropping all classes for the semester with the Registrar’s Office with no intent to return to Pitzer.
    • Unofficial Withdrawal – receiving all unearned grades for the semester and not notifying the Registrar’s Office of the intent to withdraw.

    If a student intends to withdraw from all courses during a semester, they must contact the Registrar’s Office. The Registrar will provide either a Leave of Absence Form or a Withdrawal Form. Both forms require the student to contact the Office of Financial Aid as part of the Leave/Withdrawal process.

    Students who take a leave of absence or withdraw from the College and have borrowed a Federal Direct Loan, Federal Perkins Loan or a Pitzer College Loan must complete an Exit Counseling session prior to leaving campus.

    Leave of Absence
    Students who need to take a leave or withdrawal after the semester has started, 是否应该与经济援助办公室预约，以了解对本学期和后续学期的经济援助奖的影响. Students who are enrolled full-time, receive institutional aid and take a leave of absence or withdraw during the semester will use the equivalent of one semester of financial aid. 学生可以获得资助的学期数是有限的，一个学期内的休假或退学可能会影响学生获得额外学期的经济资助的能力. Refer to the Satisfactory Academic Progress (SAP) policy below for additional information.

    Unofficial Withdrawal
    停止上课并且没有通过注册办公室完成正式退学程序的学生被视为非正式退学. At the end of each semester, 注册办公室向经济援助办公室提供一份“零学分”报告，该报告反映了在本学期注册但未能完成任何单元的学生(仅收到W, F or I grades). The Office of Financial Aid will review this report to determine if a Return of Title IV process is required.

  • Return to Title IV - R2T4 Policy

    Students who receive Title IV federal student aid are subject to federal Return of Title IV Funds (R2T4) regulations. Title IV federal student aid is awarded with the expectation that the student will attend classes for the entire semester and “earn” the award. When a student stops attending classes prior to the end of the semester, the student may no longer be eligible for the full amount of federal funds the student was originally scheduled to receive.

    Students who withdraw from all classes on or before the semester is 60% complete, must have any “unearned” Title IV federal student aid be returned to the U.S. Treasury, even if the student is not entitled to a refund of tuition. Students who withdraw from all classes at the 60% period, earn all financial aid awarded for the term.

    Determining Date of Withdrawal

    The withdrawal date used for R2T4 calculations is the date indicated on the official withdrawal record. If there are multiple dates on the form, the earliest date is used. This earliest date is considered to be the student’s notification of their intent to withdraw. If the student withdraws without notifying the Registrar’s Office (unofficial withdrawal), the 50% point in the semester or the last date of academic related activity will be used as the student’s last date of attendance.

    Definition of Academic Related Activity

    To determine the withdrawal date for an unofficial withdrawal, the last date of an academic-related activity may be used. Academically related activities include, but are not limited to, attending a class where there is an opportunity for direct interaction between the instructor and students.

    Recognized as Academically Related

    • Exams, quizzes or tutorials
    • Computer-assisted instruction
    • Completion of an academic assignment, paper or project
    • Participating in an online discussion about academic matters
    • Initiating contact with a faculty member to ask a question about the academic subject

     Not Considered Academically Related

    • Student’s self-certification of attendance that is not supported by school documentation
    • Living in Pitzer College housing
    • Participating in the school’s meal plan
    • Participating in academic counseling or advising

    Calculating Earned vs. Unearned Aid

    The Registrar’s Office sends email notifications to select offices once an official withdrawal is processed. This notification provides the last date of attendance for the student. 然后，经济援助办公室将确定学生在学期中的出勤天数是否导致学生获得该学期颁发的所有援助. If not all aid is earned, the Office of Financial Aid will calculate the amount to be returned to the federal aid programs. Award adjustments are processed for students who do not earn 100% of the disbursed aid. Revised awards are then posted to the student’s account.

    The following formula is used to determine the percentage of earned aid vs. unearned aid:

    • The percent earned is equal to the number of calendar days enrolled, including the withdrawal date, divided by the total calendar days in the payment period (less any scheduled breaks that are at least 5 days long).
    • The payment period is the entire semester. The percent unearned is equal to 100% minus the percent earned.
    • If the percent earned exceeds 60% the student is considered to have earned 100% of the aid disbursed for the term.

    学生获得的第四章援助金额由获得的第四章援助的百分比乘以支付的第四章项目援助总额确定, plus the Title IV aid that could have been disbursed to the student or on the student’s behalf. If the R2T4 calculation results in a credit balance on the students account, the credit balance will be disbursed as soon as possible and no later than 14 days after the R2T4 calculation.

    Calculation Example #1:

    • Fall Semester 2023 – Start Date 8-28-2023 – End Date 12-15-2023 – total days in semester: 105
    • Student withdraws from all courses 10-16-2023 – total days enrolled: 50
    • Enrolled days: 50 divided by the total days in semester: 105 = 47.6% of federal financial aid earned

     Calculation Example #2:

    • Fall Semester 2023 – Start Date 8-28-2023 – End Date 12-15-2023 – total days in semester: 105
    • Student withdraws from all courses 11-13-2023 – total days enrolled: 78
    • Enrolled days: 78 divided by the total days in semester: 105 = 74.3%. Since this percentage exceeds 60%, 100% of federal financial aid earned

    Returning Aid

    Pitzer is required to return funds for students who have received more Title IV aid than was earned. The funds must be returned to the same federal program and must not exceed the amount of the initial disbursement. Funds must be returned as soon as possible but  no later than 45 days after determining the student has withdrawn. The order of return of funds is as follows:

    • Unsubsidized Federal Direct Loan (other than Direct PLUS Loans)
    • Subsidized Federal Direct Loan
    • Federal Direct PLUS Loan
    • Federal Pell Grant
    • Federal SEOG

    Institutional funds are prorated based on the Pitzer Refund policy. The Pitzer Tuition Refund policy is based on the R2T4 policy. 学生获得的机构资金的百分比与他们获得的联邦学生援助的百分比相同，这是基于学期注册的天数.

    Post-Withdrawal Disbursements (PWD)
    In compliance with federal regulations, the Office of Financial Aid will determine if all eligible aid has been disbursed as of the withdrawal date. If not and the student meets the federal criteria for a post-withdrawal, the student will be notified of their eligibility within 30 days of determining the student’s date of withdrawal. A PWD will first be used toward any outstanding charges before any funds are returned to the student.

    If the student has an outstanding balance on their account for current award year tuition/fees charges, Pitzer College may automatically credit a PWD of funds to the student’s account. Otherwise, Pitzer College must obtain the student’s written authorization before crediting the PWD for other educationally related institutional charges.  

    • Grant Funds:如果学生的帐户上没有未付的余额，或者提款后的付款金额大于余额, Pitzer必须在我们确定学生退出之日起45天内，直接将退出后支付的任何补助金部分交付给学生. 
    • Loan Funds: If the post-withdrawal disbursement includes loan funds, Pitzer可能不会记入学生账户，学生(或借款人)在没有事先通知借款人并确认他们仍然希望收到贷款支付之前，可能不会收到作为直接支付的收益. Pitzer must send the notification within 30 days of our determination that student withdrew and allow the borrower at least 14 days to respond. The student may choose to decline some or all the loan proceeds to reduce indebtedness. If no response is received within 14 days of notification, the loan will be cancelled. 

    Student Notification of Return to Title IV Funds
    对于正式退出学院的学生，将邮寄给学生的永久地址，通知信中列出了退回给联邦和机构计划的援助金额. Students who withdraw in a term and take a Leave of Absence will be notified via their campus email address. Pitzer College will return funds on the student’s behalf to the appropriate federal and institutional aid program(s). The student is responsible for all charges and overpayments to their Pitzer student account that result from a Return of Title IV calculation.

Satisfactory Academic Progress (SAP) Policy

  • What is SAP?

    The U.S. Department of Education requires Pitzer to monitor the academic progress of all students on federal financial aid, as stated in regulation 34 CFR 668.34. In addition, Pitzer also monitors the academic progress of all students receiving state and institutional financial aid.

    The Office of Financial Aid’s Satisfactory Academic Progress (SAP) policy monitors academic progress for all aid funds (federal, state and institutional). While the SAP requirements for federal, state and institutional aid are often similar, they are not identical. In addition, the SAP policy is the same regardless of the student’s enrollment status (full-time or part-time). Students should carefully review this policy and contact our office with any questions.

    Our SAP policy complies with federal requirements and sets reasonable expectations to ensure students make timely progress toward their degree. Monitoring SAP is not meant to be punitive, it is meant to notify students when they may be in jeopardy and provide enough notice for them to get back on track. Monitoring SAP ensures that students remain eligible for federal, state and institutional financial aid throughout their time at Pitzer.

    Financial Aid Programs
    SAP affects most, but not all, types of aid.

    Programs affected by SAP:

    • Federal Pell Grant
    • Federal SEOG Grant
    • Federal Work-Study
    • Federal Direct Subsidized Loan
    • Federal Direct Unsubsidized Loan
    • Federal Direct PLUS Loan
    • Cal Grant A
    • Cal Grant B
    • Cal Grant B Stipend
    • Pitzer Need-Based Scholarships
    • Pitzer Merit Scholarships
    • Institutional Work-Study
    • Pitzer College Loan

    Programs not affected by SAP

    • Veteran Benefits
    • Employee Tuition Benefits
    • Outside Scholarships
    • Alternative/Private Loans

    SAP Requirements
    SAP for federal, state and institutional eligibility monitors three components: qualitative, quantitative and maximum timeframe. See Qualitative & Quantitative Requirements and Maximum Timeframe Requirements below.

    Frequency of SAP Review
    The Office of Financial Aid monitors federal, state and institutional SAP requirements at the end of each semester for all enrolled financial aid recipients.

    SAP is reviewed after grade and course information is posted by the Registrar’s Office at the end of each semester. Fall semester SAP is reviewed over the winter break and notices are sent in January before the start of the spring semester. Spring semester SAP is reviewed over the summer and notices are sent in July. Summer semester SAP is reviewed at the end of summer and notices are sent in end of July.

    Leave of Absence
    Students who take a leave of absence for a semester are not monitored for SAP for the semester on leave, as long as the student never enrolled for that semester. Students who begin the semester, but withdraw before the end of the semester, will have SAP monitored at the end of the semester. Students on a leave of absence have their SAP eligibility reviewed when they notify the Registrar’s Office of their intent to return from leave.

    Potential Delay in Disbursing Financial Aid
    The Office of Financial Aid cannot disburse funds to the Student Accounts until SAP eligibility is reviewed. We make every attempt to notify students with SAP issues in a timely manner. However, because the period between the end of the fall semester and the start of the spring semester is brief, SAP notices may be delayed. This may delay disbursing aid for students who are not meeting SAP or who require additional information to complete our SAP evaluation.

    Please note: posting “anticipated aid” or “expected aid” to Student Accounts is not an indication of meeting SAP.

  • Qualitative & Quantitative Requirements

    Qualitative (grade-based)
    The qualitative component measures grade-based progress and monitors Grade Point Average (GPA). To meet this requirement, students must have a cumulative 2.0 GPA at the end of each semester and a cumulative 2.0 GPA at the end of two years of attendance.

    Quantitative (time-based)
    The quantitative component measures the pace toward completing a degree and uses the following calculation:

    cumulative number of courses earned ÷ cumulative number of courses attempted = pace of progression

    Pace measures the cumulative number of courses earned over the cumulative number of courses attempted. To meet the pace requirement, students must have a cumulative pace of progression rate of 67% at the end of each semester.

    Example 1: A second-year student attempted 12 courses (4 + 4 + 4) by the end of their third semester, but only earned 10 courses (4 + 4 + 2). The pace of progression rate is 10/12 = 83.3%. Since this rate is above 67%, the pace of progression requirement is met.

    Example 2: A second-year student attempted 12 courses (4 + 4 + 4) by the end of their third semester, but only earned 7 courses (3 + 2 + 2). The pace of progression rate is 7/12 = 58.3%. Since this rate is below 67%, the pace of progression requirement is not met.

  • Maximum Timeframe

    The maximum timeframe requirement monitors the amount of time it takes to complete a degree. At Pitzer, students complete a degree once they earn a minimum of 32 courses, meet Pitzer’s Student Learning Outcomes (SLOs) requirement and fulfill all requirements for one declared major. The maximum timeframe requirement also limits the number of semesters a student is eligible to receive aid. Maximum timeframe differs between federal, state and institutional aid programs.

    Federal
    联邦资助项目对所有学生的最长期限为12个全日制学期或直到学生完成学位要求, whichever comes first. After receiving federal aid for 12 full-time semesters (at all institutions), students become ineligible for federal aid.

    State
    For the state Cal Grant program, students have a maximum timeframe of 8 full-time semesters or until the student completes their degree requirements, whichever comes first. After receiving a Cal Grant for 8 full-time semesters, students become ineligible for the Cal Grant.

    Institutional Aid
    The maximum timeframe for institutional aid eligibility is different for traditional students, transfers and New Resource students.

    Traditional: Traditional students have a maximum timeframe of 36 courses within 8 full-time semesters to earn their degree, whichever comes first. After receiving Pitzer aid for 8 full-time semesters or 36 courses, students become ineligible for institutional aid. To complete a degree within this timeframe, students must complete an average of 4 courses per semester within 8 full-time semesters.

    Transfer: Transfer students have a prorated timeframe based on the grade level certified by Pitzer College at the time of admission. For example, a student who enters Pitzer as a second-year has a maximum timeframe of 6 full-time semesters to earn their degree, or 36 courses, whichever comes first. A student who enters as a third-year has a maximum timeframe of 4 full-time semesters to earn their degree, or 36 courses, whichever comes first. This calculation is based on the standard 8 full-time semesters required to complete a degree. To complete a degree within any given timeframe, students must complete an average of 4 courses per semester.

    New Resource: New Resource students have a prorated timeframe based on the number of courses certified by Pitzer College at the time of admission. For example, a student who enters Pitzer with 10 courses receives institutional aid for 22 courses. This calculation is based on the standard 32 courses required to complete a degree. New Resource students who enroll part-time are expected to take 2 courses and use 2 courses toward their total aid eligibility. 全日制注册的新资源学生预计要修4门课程，并使用4门课程来获得总资助资格(即使只修了3门课程).

    Students in 36+ courses: Students who have or exceed 36 courses at the start of any semester may:

    • not be eligible for federal or state aid for that semester if the remaining courses are not required for their degree.
    • not be considered for aid for that semester. Students may appeal if the semester they are taking is required for them to complete their Pitzer degree.

    Students in 30 – 35 courses: Students who have 30 – 35 courses at the start of any semester may:

    • not be eligible for federal or state aid for that semester if the remaining courses are not required for their degree. Students must demonstrate a need to be enrolled at least half-time (2 courses) for courses that meet their degree requirements.
    • still be considered for Pitzer aid as a full-time student so long as they are within their semesters/courses of eligibility.
  • How Courses Count

    Not all courses and grades are measured equally for the purposes of SAP. Below is a breakdown of how most courses are counted.

    • Grades A, B, C, D: Passing grades of A, B, C and D count as attempted and earned courses. Grades A, B, C and D count toward the GPA.
    • Grades F: Grades of F are not passing grades. Fs count as attempted, but not earned courses. Fs count toward the GPA.
    • Courses dropped between ‘add/drop’ deadline and the ‘last day to withdraw from a class’ deadline (No Ws): These courses are not assigned a W and do not appear on the academic transcript. These courses count as attempted, but not earned and count toward the maximum timeframe.
    • Courses dropped on or after the ‘last day to withdraw from a class’ deadline (grades of W assigned): Grades of W count as attempted, but not earned courses and count toward the maximum timeframe. Ws do not count toward the GPA.
    • Incompletes: Courses that receive an incomplete count as attempted courses, but not earned. Once a letter grade (A, B, C, D, F, W) is posted by the Registrar, courses with a passing grade count as earned.
    • Audited Courses: Students do not earn any academic credit for audited courses. Audited courses do not count as attempted or earned courses.
    • Repeated Courses: Pitzer’s academic policy states that students who do not receive a passing grade for a course, can repeat the course for credit. Repeating a course does not remove the original course from the academic transcript. Both the grade for the original course and the repeated course are posted and calculated into the GPA. Both the original course and the repeated course count as attempted courses. Courses with a passing grade count as earned.
    • Pass/Fail Courses: Courses taken on a pass/fail basis count as attempted courses. Courses with a “pass” grade count as earned.
    • Transfer Credit: Transfer credits from another institution accepted by Pitzer College count when measuring the maximum timeframe to complete a degree. Pitzer does not give credit for any transfer grades lower than a C (2.0). Consult the Pitzer Course Catalog for information about transfer credits.
    • AP/IB Courses: AP/IB courses accepted by Pitzer College count as attempted and earned courses.
  • Not Meeting SAP

    Not meeting Qualitative or Quantitative Requirements

    Students who do not meet the GPA/pace requirements are placed on a one-time, Financial Aid SAP Warning Semester.

    First time not meeting SAP (Financial Aid Warning)

    The first time a student does not meet either the SAP GPA or pace requirements, the student is placed on “Financial Aid Warning.” This “Warning” semester provides the student with the opportunity to regain SAP eligibility. During a “Warning” semester, students are eligible to receive federal, state and institutional funds.

    Students are encouraged to take advantage of all campus resources to meet SAP. The SAP warning notice outlines all expectations required of the student during the “Warning” semester.

    Second time not meeting SAP (Financial Aid Ineligible)

    If by the end of the “Warning” semester, the GPA is not at least a 2.0 or the pace of progression rate is not at or above 67%, the student is SAP disqualified and not eligible for federal, state or institutional financial aid.

    Students who are disqualified have the right to appeal. If the appeal is approved, financial aid may be reinstated for one “probation” semester. See Appeals section for more information.

    Frequency of Warning & Probation Semester

    • Frequency of Warning Semesters: Students can be placed on financial aid warning more than once, as long as the warning semesters are not consecutive.
    • Frequency of Financial Aid Probation: Students can only be placed on Financial Aid Probation once. 在经济援助试用期之后，任何时候不符合SAP要求的学生都将被取消所有援助来源的资格，以提醒他们在匹策大学的注册.

    成功上诉SAP取消资格并恢复经济援助的学生必须在Pitzer的剩余入学期间保持SAP.  If a student fails to meet SAP a second time during their enrollment, they will not be allowed a second appeal.

    Not meeting Maximum Timeframe Requirement

    Federal & State Aid
    Once students reach the maximum timeframe for a federal or state program, they are ineligible for further federal/state aid from that program. There is no appeal process for reaching the maximum timeframe in federal or state programs.

    For the Federal Pell Grant Program, eligibility is based on 12 full-time semesters of enrollment. Pitzer College does not replace funds for students who would have been eligible for a Pell Grant, but have exhausted eligibility.

    For the Federal Direct Subsidized/Unsubsidized loan, eligibility is based on 12 full-time semesters of enrollment and maximum loan limits. Pitzer College does not replace funds for students who would have been eligible for Direct Loans Subsidized/Unsubsidized Loan, but have exhausted eligibility.

    Institutional Aid
    Students who reach the maximum timeframe for institutional financial aid may appeal for one additional semester of institutional aid IF there were extenuating circumstances beyond the student’s control that prevented them from finishing on time. See Appeals below.

  • SAP Appeals

    Students may appeal SAP disqualification or request additional time to complete their degree.

    Appeals based on the following may be considered: extended illness, one-time extenuating circumstances that have since been resolved and enrollment limitations due to academic advisement. Appeals based on the following will not be considered: student’s need of financial aid or lack of knowledge about the SAP policy.

    Appeal Format

    Students should carefully consider the information in their appeal. Appeals should be made in writing to the Office of Financial Aid, should be typed and must be signed by the student. We highly encourage students to seek help from their academic adviser when writing an appeal.

    Appeals must include the following:

    1. Reasons/circumstances that prevented the student from meeting GPA/pace requirements and/or completing their degree on-time
    2. A clarification of how those circumstances have been resolved or addressed
    3. An academic plan outlining courses required and steps needed to meet GPA/pace requirements and/or graduate within an additional semester
    4. 学术顾问的支持/确认，学术计划将导致达到GPA/进度要求和/或在额外的学期内毕业

    Appeal Granted

    If an appeal is granted, the student will receive a SAP Contract outlining the terms, requirements and expectations of the appeal. The contract will outline GPA and/or coursework completion requirements for the period of the contract. If the student needs more than one semester to regain eligibility, the contract will include an academic plan.

    Qualitative (GPA)/Quantitative (Pace) Appeal
    If the appeal is granted, the student is placed on “probation” for the period(s) outlined in the SAP Contract and/or Academic Plan. During the probation semester(s), financial aid is reinstated.

    If the student does not meet SAP by the end of the “probation” semester(s), the student becomes ineligible for federal, state and institutional financial aid.

    Maximum Timeframe (aka 9th semester) Appeals
    If the appeal is granted, the student receives one additional semester of institutional financial aid to complete their degree. If the degree is not earned within this extra semester, no additional institutional financial aid is granted. Students with remaining federal or state financial aid may continue to receive those funds if they meet program eligibility requirements.

    NOTE: Students who successfully appeal SAP disqualification or are granted a 9th semester must adhere to the terms of their SAP Contract/Academic Plan. If the student does not meet the terms of their SAP Contract/Academic Plan, they may be allowed a second appeal only if new circumstances arise since the initial appeal.

    Appeal Denied

    Qualitative (GPA)/Quantitative (Pace) Appeal
    If the appeal is denied, the student may regain eligibility for future semesters of federal, state or institutional aid by enrolling at Pitzer (at the student’s own expense) and bringing their GPA up to a 2.0 and/or pace of progression rate up to 67%. If SAP requirements are met during this semester, eligibility for federal, state and institutional financial aid will be reinstated for the following semester. 学生自费入学的学期计入最高学期数或最高资格课程数，如上述最高时限所列.

    学生可以选择离开匹泽，在另一个机构攻读可转换的课程，使他们的进步率达到67%. However, GPAs earned at other institutions do not impact the student’s GPA at Pitzer. Students who are ineligible for financial aid due to GPA can only raise their GPA by enrolling at Pitzer without financial aid.

    NOTE: Coursework taken for transfer credit must be approved by the Registrar’s Office and meet outstanding degree requirements.

    Maximum Timeframe (aka 9th semester) Appeals
    If the appeal is denied, the student may still complete their degree by enrolling at Pitzer (at the student’s own expense).

    The student may choose to take a leave of absence and pursue transferable coursework at another institution. This allows the student to complete courses at another school and transfer courses to Pitzer to complete their degree. However, not all courses may transfer; students in this situation should seek advice from an academic adviser.

    NOTE: Coursework taken for transfer credit must be approved by the Registrar’s Office and meet outstanding degree requirements.